ARTICLE
Accounts & Bookkeeping

Tips to Choose Your Accounting Software Setup

Written by Analytix Editorial Team | April 30, 2021

Accounting software helps businesses reduce the burden of repetitive and data-heavy tasks. This is especially true of automation used for bookkeeping and accounting. Mapping business processes and more importantly, requirements, is vital to optimizing software deployment. Here are three tips to help you choose the right accounting software for your business.

Consider business requirements first

A May 2020 study by McKinsey reports that the pace of business digitalization accelerated by five years in a period of about eight weeks. While the social distancing restrictions brought about by the pandemic triggered adoption of digitalization, businesses that are considering automation software must remain guided by their own requirements, while studying trends and their influence on their customers and business sustainability.

The industry a business operates in, the size of the business, and the business structure need to be taken into account before purchasing software solutions. Other factors that should be considered include technical aspects, including integration with existing software and hardware.

In the case of startup businesses, including bookkeeping and CPA firms, it is common for owners to multi-task. This may continue even with the addition of some staff and a growing business. But as the business begins to grow and systems need to keep pace with growth, software can prove to be very useful. Whether it is about processing larger batches of data or bookkeeping for increased transaction volumes, software can help businesses scale without losing momentum.

Estimate the amount of automation your business needs

Accounting automation encompasses a wide variety of functions. Tracking income, creating ledger entries, tracking invoices, and processing salaries are some of the functions that can be automated effectively, resulting in reduced human error, enhanced reliability, and secure information.

Automation can also benefit functions such as managing cash flow, balancing ledgers, and reconciling bank accounts and cards. These functions help businesses track their available cash, enabling better collection, reduced AR, and an overall streamlined accounting function. In turn, a streamlined accounting function helps businesses operate better, in a more organized and profitable manner.

Leverage professional assistance

Professional accounting expertise, especially that provided by outsourcing experts, can help businesses in multiple ways:

  1. Assess requirements to suggest a better fit.
  2. Analyze existing systems and outline suggestions that will better synchronize.
  3. Help deploy and manage the system and provide support in the form of hardware and software security, troubleshooting, upgrading and updating.
  4. Reach out to insightful expertise in the form of trained accounting and bookkeeping personnel who can help the business optimize software and automation output.

Partnering with an outsourcing services provider can help businesses accurately define requirements and choose solutions that are practical and cost effective.

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