ARTICLE
Business Strategies

Collecting Business Knowledge: The Role of E-Document Management

Written by Analytix Editorial Team | May 20, 2013

Knowledge collection and management is a significant part of maintaining business continuity.

Regardless of the size of the business, collection, organization and dissemination of accumulated knowledge and information are critical to both the operational aspects of a company as well as to customer retention efforts.

Without documented processes or a centralized repository for information, knowledge of internal procedures and circumstances, as well as client history, often hinges upon a single employee. If that employee leaves the business, vast amounts of knowledge leave with him or her. Although this can be an issue for large companies, it can be an even greater issue for small to mid-sized companies in which one employee may be responsible for several different functions.

E-document management systems can help address this problem, as they exist as an electronic file cabinet of historical data that can be accessed instantaneously, and often remotely, 24/7.

Additional benefits of collecting and organizing knowledge via an electronic document management system also include:

  • Searchable data via text within the documents
  • Easy retrieval of electronic files, as opposed to manually having to search and retrieve paper files
  • Cost savings due to reduction in paper, file cabinets, and archive locations
  • Security on files via password protection or encryption
  • Facilitates distribution of documents that outline processes as they can be easily disseminated via email or file sharing servers
  • Business contingency planning, as files are electronically backed-up and often offsite via cloud technology

If you are a small to mid-sized company, assess if an e-document management system is right for you in assisting with your business continuity plans.

Analytix Solutions
The Company that CPAs Recommend

Analytix Solutions is a professional full-service business support solutions provider. The company offers comprehensive and scalable accounting and bookkeeping services while leveraging its expertise, experience, and state-of-the-art infrastructure. It offers multiple services in diverse packages for companies that are seeking a trustworthy and professional partner to give their business a head start.

Recent News

News & Events

Analytix Solutions Will Exhibit at the Scaling New Heights 2...

January 5, 2023  

News & Events

Analytix Solutions Will Be At the 2022 New England Practice ...

November 7, 2022  

News & Events

Analytix Solutions to Do a Sponsored Webinar at MSCPA 2022

October 20, 2022  

Stay in the Loop

    cpa guide book

    Accounting Department of The Future

    Trends Influencing How Small to Mid-Sized Business
    Accounting Departments Operate.

    Download Now