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Why Does Your Small Business or Startup Require Automating Accounts & Bookkeeping?

By Analytix Editorial Team

September 30, 2011 0 Comments

Today, automated accounting is an integral element of business operations. Irrespective of the size of your business, automating your accounting system can lead to increased efficiency, translating into savings of cost and time, and better access to amounts receivable. This is possible because the automating software completes transactions rapidly, allowing customers to approve payments immediately.

Apart from secure payment transactions, automating has a host of other benefits:

  • Timely updates of records and data
  • Speeding up existing processes
  • Reducing or eliminating the need for periodic human intervention, and thus reducing error margins

In the competitive times that we are currently living in, there is very little room for error. Depending on the industry type, acceptable human error margins could hover anywhere between 2% and 5%. While documentation of error is a statistical function and is relative to assignments, automation can help reduce errors.

Automation and Accounts

Automating your accounts will save you a lot of time that would otherwise be used in making manual entries. Functions such as recording credits and debits are an intrinsic part of accounting. Doing this the traditional way eats up time and exposes data to errors. These could range from simple, typographical errors to larger, more serious ones. However, once you automate processes, the software creates folders or sections that are programmed to allot entries to the assigned columns, without error.

With automated systems in place, tracking accounts is also an easier process. Needless to say, automating also plays a role in deterring fraud.

Security and Integrity

The key to automation lies in reducing the opportunities for error (OFE). Lower the OFE, higher the accuracy of your final product. Once programmed, the automation software will also carry out regular updates and reports that can then be reviewed by concerned personnel.

At a time when data safety takes center stage, automated accounting works to reduce instances of human interface, ensuring safety and integrity of the process.

If your organization manages large amounts of numeric data, automation can prove highly cost effective. Automating software can carry out the same amount of work within shorter time periods, and with higher accuracy, thus eliminating the need to rework accounts.

Overview

  • Automation allows for customization and improvisation at multiple levels and in a fast and secure manner. Automating your accounts system will ensure that they will remain in sync with the company‚Äôs growth. As your offerings grow, so will your accounts; automating will ensure that little or information is lost, while allowing the changes to be smoothly integrated into the existing systems.
  • Automation allows for all concerned parties to access their information at will. This in turn, further frees up precious human resource for other areas needing intensive human intervention.
  • Since automation also includes keeping a track of activity, there is lesser chance of mistakes going unnoticed for large periods of time. Your vendors and customers both can track their data independently and in a secure manner, reducing chances of fraud.

Automated accounting can prove to be indispensable; especially for small and midsize businesses where budgets are limited. The dual problem of focusing on client requirements while staying well within budget outlines can be resolved by automating accounting processes. Automation can help you do away with the need to establish a resource pool that needs to be trained and maintained. More importantly, it can help you meet your business requirements well within the outlines of your budget.

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