ARTICLE
Accounts & Bookkeeping

Wiring An Accounting System

Written by Analytix Editorial Team | April 25, 2013

Accounting is an intrinsic part of any business, regardless of the industry in which your company operates. The same rules that apply to your personal finance also apply to running a business. More clients translate to more business, and this equates to an increase in the volume of transactions and records you need to review. At a minimum, you need sound bookkeeping to ensure that your accounting is in order. Bookkeeping practices determine how well your records are maintained, or how well your accounts and statements are balanced or reconciled. Seemingly small things such as recording receipts and invoices can be omitted inadvertently when you are in the midst of managing client needs and business matters. Often, these matters become a priority only as tax time approaches, and at that point you have a lot of things to accomplish – often with little time to spare.

Choosing automation
As an enterprise or a small business, you are likely to wonder, “Why bother taking my accounting system online?” For someone managing a startup, taking an accounting system online might seem like an expensive and time-consuming proposition. Few consider the immense benefits of taking the accounting and bookkeeping systems online. Automating your accounting could enforce better bookkeeping practices through diligent record-keeping. There are several smart programs that also help users choose different levels of accounting. Thus, you have software that does not just keep records; it also helps you track inventory and compile your tax-related information, as well.

Define your requirements
If your needs are outlined clearly, you will be better able to choose your software.

1. Assess Needs- Start by recording your needs so that you can evaluate and analyze them. If you have others working for you who will use the system, solicit their input, as well.

2. Gain Management Buy-in- What are the factors or attributes that steer the decision-making process in your organization? What are the hurdles you face in decision-making, or in the execution of an idea, or implementation of a plan? Do you see potential for improvement in this area if you were to implement automation? Based on the answer to this question, develop a list of areas that could benefit from automation.

3. List Areas that Could Benefit from Automation- Determining the actual cost savings on automating specific functions can be challenging. Don’t worry – you are still in the process of assessing your needs. Check if the volume of work generated by your business currently involves manual labor for extended periods. Are those man-hours better invested elsewhere, for example, in bringing in additional revenue for the company? Compile a list of activities or chores similar to this, count the labor-intensive tasks, and analyze whether it would help to have them automated or not.

4. Leverage the Experts- Contact someone with the appropriate expertise who can assist with implementing the automation. Discuss the estimated number of saved “man-hours” with them and check whether they can help in automating certain processes of yours.

Analytix Solutions
The Company that CPAs Recommend
Analytix Solutions is a professional full-service business support solutions provider. The company offers comprehensive and scalable accounting and bookkeeping services while leveraging its expertise, experience, and state-of-the-art infrastructure. It offers multiple services in diverse packages for companies that are seeking a trustworthy and professional partner to give their business a head start.

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